Business Letter

Modified Block Style Business Letter Sample 1

[Your Name]
[Street • City • State • Zip Code]
[Phone # • Fax phone # • Messages phone # • Email]

[Date today]
Re: [To what this letter refers] 

[CERTIFIED MAIL]
[PERSONAL]
[Recipient’s Name]
[Company Name]
[Address]
[Address]
Attention [Recipient’s Name]
Dear [Recipient's name]:
[SUBJECT]
     Modified semi-block business letters are the same as modified block letters, except the paragraphs are indented.  Modified semi-block letters are a little less formal than full block letters.                                                                                                                   

Sincerely,

[Sign here]


[Your name, title]

[Identification Initials]
Enclosures: [Number]

cc: [Name for Copy]
      [Name for Copy]
Important! This document is only for personal use. Reproducing any part of this document in any media (commercial or not) is a violation of copyright laws. However, you may link to it from your Web site: http://jobsearchtech.about.com/library/bl-sblock-sample1.htm
Copyright © 2000, J. Steven Niznik. All Rights Reserved.

reference :

http://jobsearchtech.about.com/od/letters/l/bl_block_s1.htm

Full Block Style Business Letter Sample 2

Legend:

1.      Return Address:  If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it's common to also include an email address.

2.      Date: Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.

3.      Reference Line: If the recipient specifically requests information, such as a job reference or invoice number, type it on one or two lines, immediately below the Date (2). If you're replying to a letter, refer to it here. For example,

• Re: Job # 625-01
• Re: Your letter dated 1/1/200x.

4.      Special Mailing Notations: Type in all uppercase characters, if appropriate. Examples include

• SPECIAL DELIVERY
• CERTIFIED MAIL
• AIRMAIL

5.      On-Arrival Notations: Type in all uppercase characters, if appropriate. You might want to include a notation on private correspondence, such as a resignation letter. Include the same on the envelope. Examples are

• PERSONAL
• CONFIDENTIAL

6.      Inside Address:  Type the name and address of the person and/or company to whom you're sending the letter, three to eight lines below the last component you typed. Four lines are standard. If you type an Attention Line (7), skip the person's name here. Do the same on the envelope.

7.      Attention Line: Type the name of the person to whom you're sending the letter. If you type the person's name in the Inside Address (6), skip this. Do the same on the envelope.

8.      Salutation: Type the recipient's name here. Type Mr. or Ms. [Last Name] to show respect, but don't guess spelling or gender. Some common salutations are

• Ladies:
• Gentlemen:
• Dear Sir:
• Dear Sir or Madam:
• Dear [Full Name]:
• To Whom it May Concern:

9.      Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line. If you type a Reference Line (3), consider if you really need this line. While it's not really necessary for most employment-related letters, examples are below.

• SUBJECT:  RESIGNATION
• LETTER OF REFERENCE
• JOB INQUIRY

10.  Body: Type two spaces between sentences. Keep it brief and to the point.

11.  Complimentary Close: What you type here depends on the tone and degree of formality. For example,

• Respectfully yours (very formal)
• Sincerely (typical, less formal)
• Very truly yours (polite, neutral)
• Cordially yours (friendly, informal)

12.  Signature Block: Leave four blank lines after the Complimentary Close (11) to sign your name. Sign your name exactly as you type it below your signature. Title is optional depending on relevancy and degree of formality. Examples are

• John Doe, Manager
• P. Smith
  Director, Technical Support
• R. T. Jones - Sr. Field Engineer

13.  Identification Initials: If someone typed the letter for you, he or she would typically include three of your initials in all uppercase characters, then two of his or hers in all lowercase characters. If you typed your own letter, just skip it since your name is already in the Signature Block (12). Common styles are below.

• JAD/cm
• JAD:cm
• clm

14.  Enclosure Notation: This line tells the reader to look in the envelope for more. Type the singular for only one enclosure, plural for more. If you don't enclose anything, skip it. Common styles are below.

• Enclosure
• Enclosures: 3
• Enclosures (3)

15.  cc: Stands for courtesy copies (formerly carbon copies). List the names of people to whom you distribute copies, in alphabetical order. If addresses would be useful to the recipient of the letter, include them. If you don't copy your letter to anyone, skip it.

reference:
http://jobsearchtech.about.com/od/letters/l/bl_block_p.htm

Sample Interview Thank You Letter

Review more sample thank you letters.

Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State, Zip Code

Dear Mr./Ms. Last Name:

It was very enjoyable to speak with you about the assistant account executive position at the Smith Agency. The job, as you presented it, seems to be a very good match for my skills and interests. The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness and the ability to encourage others to work cooperatively with the department.

I understand your need for administrative support. My detail orientation and organizational skills will help to free you to deal with larger issues. I neglected to mention during my interview that I had worked for two summers as a temporary office worker. This experience helped me to develop my secretarial and clerical skills.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you about this position.

Sincerely,

Your Signature

Your Typed Name

reference :

http://jobsearchtech.about.com/od/letters/l/bl_block_s2.htm

Block Letter Format:

The common block letter format is formatted with all of your text flush with the left margin. Paragraphs are doubled spaced and all line text single spaced. The margins are a standard word processor setting of one inch. (see the image of Block Letter Format).

You can simplify the entire process of creating a properly formatted business letter by using your word processing program. In Microsoft Word, you can use the letter wizard by going to the “Tools” function, select “Letters & Mailings” and click on the Letter Wizard. The wizard will prompt you through each field and allow you to choose a format.
Using the proper business letter format is one step in making your business more professional. Take the time to make the right impression with your business.

reference :
http://sbinformation.about.com/od/bizlettersamples/a/letter-format.htm